Weave is priced as practice software with a phone system inside it, not as a phone line. That is why the per seat number looks steep next to standard business VoIP. This page lays out list pricing for every plan and seat band, the add-ons and fees that land on the invoice, and where the number actually moves.
Weave costs $55 to $69 per user per month at list price on an annual contract. Core lists at $55 per user for 1 to 5 seats and steps down to $34 at 500 seats and above. Pro, which adds online review management, digital patient forms, payment collection, and insurance verification, lists at $69 and steps down to $46. Three things move that number: seat count, tier, and whether you are replacing a stack of tools or just buying phones. Practices quoting through an independent advisor typically land 8 to 20 percent below list, and that gap stays narrow at every size rather than widening sharply with volume. Taxes, regulatory recovery fees, and 911 surcharges add another 10 to 20 percent on top.
Weave sells two published tiers plus a quote-based Elite tier. Figures below are list for 1 to 5 seats on an annual agreement. Larger practices pay less per seat.
| Plan | List price per user/mo | Month-to-month estimate | What it covers |
|---|---|---|---|
| Core | $55 | $63 to $66 | VoIP phone system, 2-way SMS, appointment reminders, team chat, call recording, mobile app |
| Pro | $69 | $79 to $83 | Everything in Core plus online review management, digital patient forms, payment collection, insurance verification, advanced call analytics |
| Elite | Quote based | Quote based | Everything in Pro plus multi-location management, custom integrations, advanced reporting, dedicated support |
Weave publishes no month-to-month rate card, so that column applies the 15 to 20 percent premium we see across the platforms we track. Treat it as an estimate. Elite is quoted per organization, so we publish no number.
Set your team size below. The calculator shows the published list price for that seat band and the range we see on recently signed Weave agreements at the same size.
Weave list pricing and the negotiated ranges on this page were last verified June 15, 2026.
Weave rate cards tier by seat count, so the number quoted to a five person office is not what a group practice pays. Below is list by seat band, plus the negotiated range we see on signed agreements.
| Seats | Core list | Pro list | Typical negotiated discount |
|---|---|---|---|
| 1 to 5 | $55 | $69 | Core 8% to 14% off, Pro 10% to 16% off |
| 6 to 10 | $52 | $65 | Core and Pro 9% to 15% off |
| 11 to 24 | $49 | $62 | Core and Pro 10% to 16% off |
| 25 to 50 | $46 | $58 | Core 11% to 17% off, Pro 10% to 16% off |
| 51 to 100 | $43 | $55 | Core 10% to 16% off, Pro 11% to 17% off |
| 101 to 250 | $40 | $52 | Core 9% to 15% off, Pro 13% to 19% off |
| 251 to 500 | $37 | $49 | Core 8% to 14% off, Pro 14% to 20% off |
| 500 and above | $34 | $46 | Rate is quoted deal by deal, so we publish no range |
Per user per month on an annual contract. The negotiated column is a conservative rounded range, not a guaranteed rate.
Worked example. A 25 seat practice on Core lists at $46 per user, which is $1,150 per month, or $13,800 a year before tax. Negotiated, that lands around $960 to $1,030 per month, so roughly $11,520 to $12,360 a year, saving $1,440 to $2,280 on a single site.
One structural note. The Weave discount curve is flat next to most UCaaS vendors. Going from 10 seats to 100 moves list by about $9 per user, where GoTo Connect or Nextiva cut close to half. Volume alone does not fix a Weave budget.
Get the exact number for your seat count and practice management system →
Core to Pro is $14 per user at the entry band, and that buys the patient engagement half of the platform. If you already pay for a review tool, online forms, and text-to-pay, Pro consolidates them. If not, Core is the honest starting point.
| Feature | Core | Pro |
|---|---|---|
| VoIP phone system | ✓ | ✓ |
| 2-way SMS with patients | ✓ | ✓ |
| Automated appointment reminders | ✓ | ✓ |
| Team chat | ✓ | ✓ |
| Call recording | ✓ | ✓ |
| Mobile app | ✓ | ✓ |
| Practice management integration | ✓ | ✓ |
| Online review management | No | ✓ |
| Digital patient forms | No | ✓ |
| Payment collection (text to pay) | No | ✓ |
| Insurance verification | No | ✓ |
| Advanced call analytics | No | ✓ |
| Custom integrations | No | Elite |
| Advanced reporting | No | Elite |
Custom integrations and advanced reporting sit above Pro in Elite. Price Elite before signing Pro if either matters, because adding it later is a contract amendment.
The per seat rate is the headline. These lines move the actual invoice, and most are quoted rather than published, so ask for each in writing.
Do the arithmetic before agreeing to rental. A $100 phone rented at $3 a month pays for itself in 34 months, so anything past three years puts you behind.
Every advertised VoIP price, including the ones on this page, is quoted before tax. Between the federal Universal Service Fund contribution, a regulatory recovery fee, 911 and e911 charges, and state and local telecom taxes, expect roughly 10 to 20 percent on top. On a 25 seat Core agreement inside the negotiated range, that turns about $960 to $1,030 per month of software into somewhere around $1,060 to $1,240 all in. The spread depends heavily on your state.
The regulatory recovery fee is a vendor line item, not a government tax, and it is occasionally negotiable. Ask for a sample invoice during the sales cycle rather than a quote summary. The quote shows the rate. The invoice shows what you pay. Full breakdown: VoIP taxes, fees and surcharges explained.
Weave is an annual contract business. Twelve months is the floor, with 24 and 36 month terms common for multi-location groups. Term length is the biggest lever on rate, more so than seat count, because the volume curve is shallow.
Seat count still matters at the band edges. Moving from 10 seats to 11 crosses a band and takes Core list from $52 to $49. If you sit at 9 or 10 and expect to hire, ask whether the next band rate can apply at signature.
Auto-renewal causes the most trouble. Agreements roll forward unless you give notice inside a window, often 30 to 60 days before expiry, and early termination is generally the remaining contract value.
What gives you no leverage here is threatening to bundle contact center, because there is no CCaaS product to bundle. Leverage comes from multi-location growth, a genuine competitive evaluation, and timing.
What catches practices out on a Weave agreement.
Against standard business VoIP, Weave looks expensive, because seat for seat it is. Below is entry list price per user per month, annual contract.
| Provider | Entry list price | What you get at that price | Compare |
|---|---|---|---|
| Weave | $55 | Phone plus patient texting, reminders, and practice management integration | You are here |
| RingCentral | $30 | Deepest feature set, real contact center options | RingCentral review |
| Nextiva | $30 | Strongest support reputation in our data | Nextiva review |
| GoTo Connect | $27 | Easiest admin portal, steepest volume discount curve | GoTo Connect review |
| Dialpad | $20 | AI transcription included on every plan | Dialpad vs Weave |
| Zoom Phone | $16 | Cheapest credible entry point, simplest deployment | Zoom Phone review |
The honest comparison is not seat against seat. A practice running Zoom Phone at $16 usually also pays for patient texting, a review service, online forms, and a payment link tool. Add those up and the gap narrows sharply, sometimes to nothing. Weave wins on total cost when a practice runs four or five subscriptions, and loses badly when it just needs phones.
Five things work, in rough order of how much they are worth.
Our view on the price: Weave earns its premium in a practice genuinely consolidating tools, and is poor value anywhere else. Nobody should pay full list in 2026. Get a Weave quote at the negotiated rate →
We will price Weave at the negotiated rate alongside 2 to 3 alternatives, show the total including taxes and fees, and say honestly whether the all-in-one story holds up for your practice.
Weave lists at $55 to $69 per user per month on an annual contract. Core is $55 at 1 to 5 seats, falling to $34 at 500 and above. Pro runs $69 down to $46. Buying through an advisor typically lands 8 to 20 percent below list.
No. Weave has no free plan and no published self-serve trial in our data. The evaluation path is a demo against your own practice management system, then a quote. Zoom Phone, GoTo Connect, Dialpad, and Nextiva all publish trials.
Yes, expect a one-time implementation charge covering the practice management integration, number porting, provisioning, and training. It is quoted as a separate line rather than folded into the monthly rate, and it is one of the most negotiable items on the order form.
Yes. Negotiated rates land roughly 8 to 20 percent below published list, and that gap stays narrow at every seat count rather than opening up sharply at volume. Term, seat commitment, tier, and the implementation fee are all live.
Core, at $55 per user per month list. It carries the phone system, 2-way SMS, appointment reminders, team chat, call recording, and the mobile app, but not review management, digital forms, payment collection, or advanced analytics.
It can. The signed rate holds for the term, but renewal is where increases show up, and auto-renew can roll you forward at a new rate if you miss the notice window. Ask for a renewal cap in writing.
At 10 seats Core lists at $52 per user, so $520 per month or $6,240 a year before tax. Pro lists at $65 per user. Negotiated, Core usually lands around $450 to $480 per month for the group, roughly 8 to 13 percent off list.
Weave costs about twice as much per seat. RingCentral Core lists at $30, Dialpad at $20, Weave Core at $55. That is only fair if you also price the texting, review, forms, and payment tools Weave replaces.
It depends what else you pay for. A practice already buying a texting tool, a review service, and online forms often finds Weave lands close to flat once those go away. A practice that just needs phones does not.
Yes. Both sit in the Core plan at $55 per user per month list, not as paid add-ons. Business texting in the US does require one-time 10DLC brand and campaign registration, which carries a small separate fee.